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By SHWETA RAJ KANWAR | April 2, 2018

In this busy and fast paced world, where each and every person is busy in some form of a rat race, it becomes difficult for parents to keep a check on their children while coping with their own tasks. However the advancement in technology accompanied with a dash of innovation promises to make things easier for them. Here is how!

With increasing difficulty faced by parents in keeping a tab of their children’s attendance in school, a Shillongite, Polok Das came up with the idea of Auto Attendance System. This was introduced in the School Attendance System in Northeast India’s Shillong and since 2012 many Schools in Meghalaya have been using this Solution.

Stemming its roots from Meghalaya, they now offer their services to many schools located in Guwahati,  Tura, Tripura, Shillong and Tinsukia in entire north east India.  They are now looking forward to business presence in Dimapur, Imphal and Itanagar as well.

Speaking to TNT- The Northeast Today, the initiator of this solution in Northeast India said that upon realizing the huge technological gap between Northeast and mainland India, he decided to go ahead and bridge it. Also, given the fact that bio-metric devices have become outdated, this technology was introduced.

This system is more advanced as compared to biometric device and there is no need for card swapping ( like ATM) or Thumb Impression.

The Hardware Equipments’ ( 1 machines for every 250 Nos Students), school attendance software with Basic School ERP, SMSes , necessary cabling are provided free of cost to the Schools. Charges only applied for service on yearly basis whereas all hardware and identity cards are free of cost.

“With this system, teachers do not need to take any manual roll call in the class room or do any calculations to find out the percentage of absentees every month. The system automatically generates these with the help of attendance software.

In this system RFID readers will be installed in the schools premises and after the morning assembly students will show their ID cards to the device and attendance will be taken within 5 minutes of time irrespective of any number of student’s strength in the school.  The students who are absent their parents will receive an SMS in their registered mobile number which the system will send by itself. Students who try to bunk classes or inform parents having extra classes school can send bulk SMS to their parents if there is no such extra classes are conducted by the school at any point of time.

These RFID cards can be used as student’s and staffs school Identity Card too apart from taking their attendance in the school. They also provide ID card printing service free of cost. Moreover, the School does not need any external vendor for student’s ordinary Identity Card printing where the school generally spends Rs 80 to Rs 150 per student per year.

“We will provide the identity card for free along with printed lanyards and card holders, SMSes attendance software with basic School ERP software ( off-line)”, he said. Also a certain % age of profit is given to financially weak students as a scholarship every year.

To make things more convenient for the users, a guarantee of service facility within 24-hrs is also provided by them in any state of India. Hence, through this venture of theirs, they are also providing employment employment opportunities to many in cities.

The software performs the following functions:

Masters:

The student Master containing the complete data of the students with Roll no, Name, address, photo, Std, Div, Parents Details etc. The fields can be added or removed as per our requirement as per General Register

-Subject Master

-Standard and Div. master

-Teacher and Class Teacher Master

-Time Table Master

– Any other masters can be added as per special requirement.

Transactions:
The online attendance transactions would be handled by the software without any propagation delay
-Time In

-Time Out

-Special Time In (Late coming)

-Data maintenance for the whole academic year.

Reports:
The reports can be filtered by following fields:

*Name

*Roll No

*Standard

*Division

*Between dates

The Reports will be as follows:

-Presenters Reports

-Absenteeism Reports

-Late coming Reports

-Percentage Attendance Reports

-Class wise Reports

-Division Wise Reports

-Student wise reports

-From date – To Date Reports

-Weekly Reports

-Monthly Reports

-Half Yearly Reports

-Yearly Reports.

-SMS
-Absenteeism SMS : In case the student remains absent for the day, the system is capable of sending alert SMS automatically to the parent the (“Your Child Name “Krutika” Std=IX Div= A is Absent for the day”,Balvikas Mandir,  ) so as to keep informed regarding the day’s absenteeism of the child.

-Special SMS:  If in case any special message to be passed on to a specific parent, a special SMS can be sent to the specific parent e.g. “Your Child Name Krutika is not keeping well plz collect her immediately” Balvikas Mandir,

-Marks SMS

*The marks also can be SMS’ed to the parent while mark sheets are printed simultaneously. e.g.( Krutika Sem1 Marks Marathi=55,English=45,Hindi=67, EVS=56,Wexp=56)

-Marksheet Printing : The mark sheet also can be printed from the systems for all classes. Here teachers only have to enter the marks and all totaling, Grading all done by system. And gives marksheet in printable format

 

Any other reports can be added as per requirement of the customer. As having In-House Development system, the software can be made as per requirement.

With a great success rate so far, this technology is surely going a long way in solving the nitty-gritty issues of managing the students which will in turn help in diverting the focus on better education in many schools not only in Northeast India, but also in the entire country.

You can visit their Youtube link for the demo here-

They can be reached at  + 91 7303148539

www.autoattendancesystem.com

Schools using the system since 2013 :

SHILLONG

Shillong Public School
Hill Crest Hr Sec School
Dainty buds.
Hill view secondary school.
Govt girls hr sec school.
P.N choudhury hr sec school
St Jeromes Hr sec school
ST claret Hr Sec School
MPPS
JAIL road Boys’ Hr sec School
K.C secondary School .
Among others

NONGPOH 

OASIS English Secondary School
GUWAHATI
GODWINS English School
GODWINS School

NORTH TRIPURA

SIKSHA bhavan Monteswari School

In TURA, schools have started incorporating this system from this year onwards

TURA Public School
Mount Sinai Secondary School
LEADS Tura


The writer can be reached at shwetarajkanwar@gmail.com & shweta@thenortheasttoday.com

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